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The Foodstuffs eXchange

Detailed below is information about the Foodstuffs eXchange, document flow and the Foodstuffs eCommerce process.

What is the Foodstuffs eXchange?

The Foodstuffs Group consists of two regionally based retailer-owned co-operative companies. These collectively comprise 60% of the grocery market in New Zealand, with an annual turnover of over $6 billion. Foodstuffs operate retail stores under the banners New World, PAK'nSAVE, Write Price, Four Square and On the Spot.

Over four million purchase orders(PO) are sent from Foodstuffs to 3000 suppliers, almost exclusively by fax prior to the development of the eXchange. These purchase orders were re-keyed into suppliers own systems where they existed, resulting in similar numbers of advanced shipping notices(ASN) and invoices(INV) being produced by suppliers for return to Foodstuffs by fax or mail. Where a supplier did not have their own IT systems, these documents were often hand written.

A web site solution was created for those suppliers that require minimum effort electronically to trade with Foodstuffs. The Foodstuffs eXchange was born. It allows suppliers to:

  • View or download purchase orders.
  • Create or upload advanced shipping notices.
  • Enter invoices manually or upload them as files.
  • Maintain all product and store codes.

The Foodstuffs eXchange

The diagram indicates the flow of documents through the eXchange and how the process as a whole will work for you as the supplier.

In parallel to the website, the B2B eCommerce layer offers the following features:

  • It accepts messages from the web site, ftp or email.
  • Translates the message between Foodstuffs and a supplier covering more than 50 formats. These include supplier custom formats, csv files, EDIFACT standard formats and Foodstuffs XML formats.
  • Product and store codes are translated, with B2B communications updating the website allowing it to be used as a fallback by suppliers.
  • Messages are sent to the recipients using the preferred transport, agreed at the time of integration.

The eXchange is a collaborative E-commerce initiative among three Foodstuffs companies that minimizes transactions costs for the company and its suppliers. It provides smaller suppliers a low cost/no cost e-commerce solution, while larger suppliers can use the B2B connectivity to automate their business processes and achieve significant savings.

Additional Features of the eXchange

Store and Product Translation

The eXchange provides Store and Product Code translation, enabling you to see your own codes for stores and products on Purchase Orders and use your own codes for stores and products on Invoices and ASNs.

Your codes are translated to the Foodstuffs codes and vice-versa by the use of a translation table or through GS1net.

Email Notification

When Foodstuffs sends an order to the eXchange, you are sent an email notification. Speeding up the ability for you to pick up PO

For more information on the eXchange or to discuss getting your business involved, saving time and money, then please contact your local eCommerce implementer.

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